VENDOR APPLICATION AND TERMS & CONDITIONS

Thank you for your interest in our 2024 Fall Festival Tradin’ Days.  Our festival is on Saturday, October 12th and Sunday, October 13th, 2024.  Our Fall Festival is a celebration of creativity and the changing seasons. This event is a unique opportunity for vendors, like yourself, to display and sell your passions in beautiful downtown historic Van Buren, Arkansas.

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Please read and fill out the attached application below.  There is no application fee.  

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Please note the following requirements and send this information:

1. Photos of your work and display.  Photos/samples will not be returned.  Photos may be featured on our website, social media accounts, newspaper, and other printed materials, etc. for promotional purposes. By submitting the photos, you acknowledge that we may use them at our discretion.

2. Attached application.  Include a brief description of your products.

Frequently Asked Questions

• Each booth space is 10x12 feet.  The booth rental fee for the Fall Festival is $125 per booth space, $200 for a double sized (10x24’) booth, or $250 for a triple sized (10x36’) booth.   There is no commission on sales.  Booth rental fee is due before booth space is assigned.  Checks, cash, credit card, and QuickBooks are accepted forms of payment.  Checks are to be made out to “Old Town Merchants Association”.   For applications after 30 days prior to the event, payment will be due with application and based on space availability.

• TOTMA reserves the right to approve and deny applications to ensure that the quality of vendors meet the criteria of our events. The Fall Festival Tradin’ Days is a juried event accepting vendors based on variety, originality, and quality of goods sold.  You will hear from our committee chair within two weeks of your received complete application if you are accepted or denied.      

• Applications will be selected on a “first come, first paid” basis.

• Your check being cashed does not declare acceptance into the festival.  Applicant not accepted will receive a full refund.

• This is an outdoor event.  You will need to bring your own tent, tent weights, tables, chairs, credit card processors, etc.  Evening security is provided throughout the festival.

• There will be NO sharing of spaces or trading of spaces.

• Please make sure your booth does not overlap into anyone else’s booth.

• ELECTRIC IS NOT SUPPLIED to VENDORS - only food vendors can use generators with prior approval.

• WiFi will not be available.  Plan ahead when deciding what credit card machine to use or payment methods to take. 

• This is a rain or shine event.  No refunds will be given due to inclement weather.

• No refunds will be given if a vendor decides to cancel attendance.

• Vendor setup begins Friday, October 11th at 5pm and continues until 8:30 am Saturday morning.  All vehicles must clear the street by 8:30 am (no exceptions). No vehicle are allowed on the street until after festival close on Sunday 4pm. More details about vendor check-in will be provided upon the acceptance of each vendor.

• Festival hours are 9 AM to 5 PM Saturday, October 12, and 9 AM to 4 PM Sunday, October 13.